Trinity’s Neighborhood Support (NS) division takes a place-based approach to focus on communities in a holistic manner to solve for key challenges by combining targeted investments with on-the-ground support. NS is focused on yielding child, family, and community well-being by addressing the areas of early childhood education, K-12 education, post-secondary education and employment pathways, economic assets, social networks, and health. This division works closely with our Philanthropies and Investments divisions to ensure clarity and coordination of programmatic, grant and property investments.
Reporting to the Chief Community Impact Officer, the Program Administrator will provide administrative, operational and project management support for Neighborhood Support’s charitable giving program.
- A bachelor’s degree is required.
- More than 3+ years of administrative experience.
- Experience in and knowledge of non-profit’s is required.
- Experience working closely and collaboratively with communities required.
- Experience working on philanthropic management is preferred.
- Experience with database systems preferred.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Provides administrative, operational and project management support for the three charitable giving efforts of Neighborhood Support.
- Serves as the point of contact for applicants and recipients.
- Creates and maintains systems and tools for tracking all applications, gifts, and relevant documents.
- Tracks applications, responses and all follow up.
- Tracks all requests, visits, and interactions with potential and existing recipients.
- Reviews applications to ensure that the required information has been provided.
- Conducts additional research into the relevant fields of interest and/or nonprofit organizations and completes due diligence efforts.
- Supports the Chief and Deputy CIO in managing on-going relationships and communication with recipients, applicants, community members and non-profit leaders for the charitable giving program areas.
- Schedules and coordinates site visits and other meetings with applicants and recipients.
- Provides logistical support for convenings/meetings, in close coordination with the Neighborhood Support team.
- Tracks and organizes all gift data and related documents as requested to ensure compliance with all communications, financial, legal and other Trinity requirements.
- Provides regular reporting to the CCIO and DCCIO.
- Develops and prepares necessary documents for all approval meetings including SMT subgroup and Vestry meetings.
- Prepares and executes contracts and restricted gift agreements.
- Collaborates with Philanthropies and Investments team as needed.
- Works closely with the Chief and Deputy CIO to ensure a seamless process for applicants and recipients.
- Prepares necessary financial documents and works with the Finance Department to process gift and grant payments.
- Manages necessary communications with recipients and all interested parties.
- Tracks all internal and external deadlines associated with charitable giving.
- Contributes to an entrepreneurial work environment and positive culture of high impact, focused on outcomes.
- Adheres to confidentiality rules and all other Trinity Wall Street policies, procedures, and rules.
- Performs all duties in a manner that promotes Trinity’s mission and core values.
- Assumes other related responsibilities and special projects as required.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
- Thrives in operations and administrative coordination.
- Extremely detail oriented.
- Ability to track and manage deadlines.
- Highly resourceful team-player, with the ability to also be effective independently.
- Maintains professional demeanor in all situations and proven ability to handle confidential information with discretion.
- Ability to work in a mission/results-driven environment.
- Ability to maintain a balance among and successfully multiple priorities.
- Flexible and able to work well with all levels of internal and external leadership and management as well as outside constituents.
- Knowledge of New York City communities and general nonprofit landscape.
- Strong written and verbal communication skills.
- Active listening skills.
- Outstanding judgment and discretion in handling sensitive matters.
- Demonstrates integrity and positive attitude.
- Ability to work independently as well as collaboratively with colleagues.
- Clear and well-defined vision for commitment to the unique role Trinity plays in the NYC community.