Administrative Associate
Summary
About Restorative Justice Initiative
Restorative Justice Initiative (RJI), founded in 2015, is a Partner Project of the Fund for the City of New York. We are building a community of New Yorkers who reflect the diversity of our city to expand healing and non-punitive responses to harm at the personal, neighborhood and systemic levels.
We envision a city in which justice is seen as effective when it centers healing, builds stronger communities and promotes individual and institutional accountability, and when everyone has access to prevention and healing from interpersonal and systemic harm.
About Restorative Justice
Restorative justice is a relational philosophy and practice for addressing conflict and/or harm. This approach invites everyone impacted to develop a shared understanding of both its root causes and effects. Restorative practices address the needs of those who have been harmed, while encouraging those who have caused harm to take responsibility.
About the Position
The Administrative Associate reports to the Founding Director and provides the administrative support for individual donor engagement, communications and board governance. At RJI, we are a small team. No task is too small for anyone on staff and we each understand that all responsibilities get us closer to our mission.
Reports to: Founding Director
Location: New York City
This position is largely remote but requires being based in the New York City metro area. You will need to attend in-person board meetings in New York City 6 times per year, and in-person programming up to two times per week.
Qualifications
- 3 or more years of experience supporting the administrative functions of an organization
- Intermediate to advanced proficiency with Google Suite and CRMs; familiarity with Little Green Light is preferred
- Proficiency with Zoom hosting and managing breakout rooms
- Experience with Mailchimp or similar bulk emailing platform
- Experience with WordPress or similar content management system
- Creative with a knack for problem-solving
- Highly organized
- Strong time management skills - must be able to prioritize and manage multiple tasks and deadlines within a dynamic environment
- Ability to work independently with minimal supervision
- A good sense of humor and a collaborative work style
- Attention to detail and accuracy in data entry
- A deep commitment to justice; familiarity with education and criminal justice system reform issues
Duties
CRM Maintenance
- Add and update constituent profiles in constituent relationship management (CRM) database
- Remove duplicate profiles
Event Support
- Assist with planning, preparation, and onsite support for organizational meetings and events
- Research venues and vendors for events
- Correspond and coordinate with vendors about event orders
- Serve as liaison to key stakeholders in the organizing of community events
- Set up online event registration forms and troubleshoot user errors
- Develop event-specific donor acknowledgment email templates
- Provide administrative support during peer-to-peer fundraising campaigns
- Provide technical support for Zoom events
- Capture recordings and screenshots at Zoom events
Board Administrative Support
- Maintain Board give/get tracker spreadsheets
- Maintain board meeting calendar and provide notice of the time and place of each meeting by email no less than three days ahead of time
- Run reports in CRM as needed to support individual donor outreach
- Take accurate notes at each Board of Directors meeting
Fundraising and Finances
- Upload invoices to online billing platform and ensure prompt payment of all contractors and vendors
- Set annual goals for all medium to high-capacity donors in CRM
- Create gift records in CRM and upload check images
- Review credit card donations and queue donor acknowledgment emails
Staff Support
- Provide support/collaborate with other staff on various projects/tasks as needed and requested.
How to Apply
If interested in applying, please send your resume with a cover letter explaining why you’re a good fit for this position to info@restorativejustice.nyc with the subject line “Administrative Associate.” Applications accepted on a rolling basis, the first review of applicants will take place after February 6th, 2026.
Compensation and Benefits:
This is a full-time staff position with an annual salary of $53,148. Full-time employees are expected to work 35 hours per week. Choice of three health insurance plans, dental benefits, life insurance and long-term disability available. 20 days paid vacation, 15 sick days and 12 holidays annually. $100 per month work-from-home reimbursement for remote work. 10% employer matching contributions to 401(k) retirement plan with 5% employee contribution
This position is largely remote but requires being based in the New York City metro area. You will need to attend in-person board meetings in New York City 6 times per year, and in-person programming up to two times per week.
Equal Opportunity Statement
Candidates who meet most, but not all of the requirements above are encouraged to apply.
Restorative Justice Initiative is an Equal Opportunity Employer and believes that the diversity of ideas, experiences and cultures that our employees contribute to our organization is our greatest advantage, and we are proud to be an inclusive, accessible and equal-opportunity workplace, where all applicants and employees are considered without regard to race, color, religion, creed, sex, actual or perceived gender, gender identity and gender expression, sexual orientation, actual or perceived age, height, weight, ancestry, national origin, marital status, partnership status, familial status, alienage or citizenship, handicap, disability, pregnancy, childbirth, and related medical conditions, sexual and reproductive health decisions, military or veteran status, criminal conviction (except as otherwise provided by law) or arrest record, credit history, actual or perceived status as a victim of domestic violence, sex offense or stalking, genetic predisposition, caregiver status, known relationship or association with a person who is within one of the aforementioned classes, salary history, unemployment or any other legally protected characteristic.
Restorative Justice Initiative is committed to the full inclusion of all qualified individuals. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to info@restorativejustice.nyc.
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