Associate Coordinator, Teen Arts Program

Summary

Qualifications

• Bachelor’s degree in a related field with a strong track record of 3 to 5 years working with youth/teens in a community arts setting.
• Must be proficient in both English and Spanish, with the ability to read, write, speak and teach in both languages.
• Experience managing multiple projects, both short and long term simultaneously.
• Experience and comfortable working in an office environment and outdoors for events.
• Previous experience working at a community based organization preferred.
• Must be outgoing and love working with teenagers with a strong interest in being a role model for teens entering the workforce for the first time.
• Strong computer skills required with knowledge of Google Suite, DocuSign, Zoom, as well as the ability to source materials and/or vendors. 
• Proactive, self starter, highly motivated, detail-oriented, ability to work independently and in team settings plus manage multiple projects simultaneously. 
• Must be able to lift a minimum of 30 pounds. 
• Will be required to move and set up furniture/supplies/equipment in a room or outdoor event space. 

Duties

• Organize and host a semi-annual recruitment event to encourage new teen staff to apply.
• Organize the Family Roll Out Meetings for potential candidates and their parents; which includes ordering food, set-up and breakdown of meeting space and confirmation of guest list.
• Assist in the selection process and schedule interviews; notify the HR Department of any new hires.
• Book and oversee bilingual tutoring sessions to support the candidate with their application process.
• Co-facilitate onboarding training for TAP with the Arts Team.
• Create, manage and post weekly TAP work schedules.
• In collaboration with the Arts team, build the TAP curriculum.
• Research, book or lead enrichment activities and maintain a bilingual calendar of these activities.
• Maintain inventory of healthy snacks and replenish by placing orders.
• Manage daily check-in meetings and TAP placements/ assignments in Arts Studios.
• Chaperone field trips to partnering events.
• Attend bi-weekly check-in meetings with the Artistic Director.
• Attend professional development training and bi-weekly team meetings.
• Oversee photo and video documentation of the program, collect testimonials and surveys as needed to assist with grant applications.
• Update and translate flyers and information documents.
• Ensure pre and post Social Emotional Learning surveys are completed by the teen employees.
• Assist the Arts team with culminating events and public programs as assigned.
• Complete other duties as assigned by the Artistic Director.