Human Resources Security, Clearance, and Compliance Specialist

Summary

Assigned to the Human Resources department and working closely with program operations and external stakeholders, the HR Compliance Specialist is responsible for overseeing, tracking, and executing all regulatory and funder-mandated workforce compliance requirements. This includes managing pre-employment background screenings, clearance workflows, and license/credential maintenance across multi-site programs funded through NYC/NYS city grant contracts. The Security, Clearance, and Compliance Specialist is responsible for the end-to-end personnel vetting, onboarding clearance, and regulatory audit readiness of all personnel across key regulatory systems and oversight bodies include the Office of Children and Family Services (OCFS), Department of Education (DOE PETS), Department of Youth and Community Development (DYCD), Department of Health and Mental Hygiene (DOHMH - SACC), Office of Mental Health (OMH), Office for People With Developmental Disabilities (OPWDD), and DHS Tier II Family Shelters. The Compliance Specialist also provides essential operational support to broader HR functions and external audit processes.

Qualifications

• Education & Experience:
  • Bachelor’s degree with 1+ year of related HR or regulatory compliance experience; or
  • Associate’s degree with 3+ years of relevant HR compliance experience; or
  • An equivalent combination of education and direct non-profit compliance experience.
• Regulatory Knowledge: Deep understanding of NYS OCFS School-Age Child Care (SACC), NYC DOE PETS, DOHMH, OMH, OPWDD, DHS Tier II Family Shelters, and summer youth program regulations.
• Technical Skills: Highly proficient with HRIS platforms, database management, digital recordkeeping, and Microsoft Office / Google Workspace suite.
• Communication & Detail: Exceptional organizational skills, high attention to detail, and excellent written and verbal communication abilities.
• Ethical Standards: Strong understanding of confidentiality, data security, HIPAA/FERPA standards, and privacy guidelines.
• Prior experience working within a multi-service NYC non-profit agency receiving city/state contract funding (DYCD, DHS, DOE, OCFS, PETS, OPWDD, OMH).

Duties

Background Screening & Clearance Management

• Database Oversight: Administer and maintain candidate and employee clearance tracking within regulatory portals, including DOE PETS, OCFS / SCR (Statewide Central Register), DOHMH, DYCD, OMH, OPWDD, and CBC (Comprehensive Background Check) platforms.
• Preemployment vetting
• regulatory compliance 
• regulatory tracking
• staff identification management
• IT & Systems credentials
• Onboarding Coordination
• Regulatory Account Administration
• Fingerprinting Program Administration
• HR OPerations Support
• Compliance Systems Administration
• Audit Preparation, execution, file management Quality Assurance
• Stake holder Collaboration & Advisory Support
  • Subject matter expertise
  • Training & guidance
  • Vendor & System management
• HR Operations & Admin Support
  • Onboarding  Alignment
  • Invoice Reconciliation
  • General HR Support