Program Assistant

Summary

Qualifications

• Bachelor’s Degree or two or more years equivalent work experience required, preferably in youth development, public health, education, or social work
• Understanding and ability to work well in a small office setting, function as a team player on a range of projects, and work independently to meet deadlines on assigned duties
• Excellent project coordination, communication, collaboration, and team participation skills
• Ability to recruit, screen, train, and motivate community-based volunteers
• Ability to travel within the five boroughs of New York City on public transportation with most afternoons devoted to upper Manhattan and the Bronx from March-June and October-November
• Computer competence, including, but not limited to database management systems, Microsoft Office (including Excel), Google Suite, and email
• Must be available to work some hours during some weekends and evenings, including for coach events and other organizational events such as volunteer and fundraising events
• Comfortable in a hybrid work environment, including remote work and in-person work at the GOTR NYC Office

• Experience with youth development programming in New York City
• 1 to 3 years of nonprofit experience, including experience supporting volunteers
• Program support experience
• Experience using Canva, Asana, and Slack, or similar project management and communications tools
  
  

Duties

• Coordinate the inventory and distribution of coach and program curriculum, materials, and supplies (including deliveries across the boroughs)
• Conduct visits to program sites around New York City during fall and spring program seasons
• Provide support to sites using paper registration, including data support and invoicing

• Track volunteer coach applicants
• Ensure that new and returning site, coach, and participant registration information is up to date in registration system prior to each season
• Manage the online Coach Training system from Girls on the Run International and work with Program Manager to customize for Girls on the Run NYC; events take place in the evenings or on weekends
• Support Program Director and Program Manager in responding to site, coach, and parent inquiries in a timely, professional manner
• Assist Program Manager in coach communications and attend and support coach events, including on some evenings and weekends

• Provide support for program sites and coaches at each end of season 5K (fall and spring), including preparations leading up to the event and day-of support
• Oversee 5K registration set-up and management for running buddies and Sparkle Runners
• Support program teams with 5K registration materials and 5K day preparation
• Support GOTR NYC participation in program pilots, new program delivery models, and expanded summer programming
• Track GOTR NYC presence at community events across the five boroughs