Program Coordinator - Elementary
South Asian Youth Action, Inc.
Summary
The Program Coordinator will support the Program Director in the day-to-day operations of the elementary after school program. They will play a key role in organizing and planning logistics for daily programming, special events, and trips. They will work collaboratively with school staff, SAYA colleagues and community partners, as well as develop relationships with youth and families. This position plays a key role in ensuring smooth program functioning, maintaining compliance with requirements, and fostering an engaging, safe, and inclusive environment for students.
Qualifications
- Bachelor’s Degree required and two years of significant experience working in relevant field (Elementary and/or middle school Education, Social Work, and/ or Youth Development)
- Strong computer skills, and database management skills, with particular emphasis on Microsoft Office and Google drive applications, and database management
- Must have a commitment to work from a strength-based youth development perspective
- Ability to work independently, taking self-directed initiative, and as part of a team
- Strong leadership, conflict resolution and diplomacy skills
- Excellent oral and written communication skills, with keen attention to grammar and spelling
- Experience in roles with administrative and/or data entry responsibilities
- Detail oriented with excellent organizational skills and time management
- Ability to manage multiple responsibilities simultaneously and prioritize
- A commitment to work from a strengths-based and youth development framework
- High standard of integrity and accountability
- Familiarity with SONYC/COMPASS/ExpandEd program a plus
- Bilingual (Spanish) a plus
Duties
Program Operations & Administration
- Support the Program Director with daily program operations.
- Oversee recruitment and registration process for new and returning students.
- Update funder’s database (DYCDConnect) weekly to make sure attendance, workscope, participant intake, program schedule, and staffing are current
- Obtain participant intake forms and maintain updated emergency contacts and medical information for all participants
- Complete and submit daily supper/snack count to school administration on a weekly basis
- Ensure all required administrative records and files are kept according to program requirements and applicable regulations
- Maintain inventory of equipment and supplies and assist with ordering as needed.
- Ensure staff files and clearances remain complete and up to date.
Youth & Family Engagement
- Coordinate and schedule logistics for special events including food, materials, and promotion.
- Build positive relationships with students, families, and caregivers.
- Support outreach and recruitment efforts by distributing materials to recruit youth and promote SAYA programs to the school community.
- Establish rapport with youth and provide mentoring, guidance and overall direction for their academic preparation and personal development
- Advocate on behalf of students and families.
- Foster a safe, inclusive, and engaging environment for all participants.
Staff & School Support
- Assist the Program Director in supervising staff and supporting their development.
- Help strengthen and maintain a positive relationship with school administration and staff.
- Work collaboratively with school administration and other CBO programs as needed
- Keep track of and share minutes and attendance during staff meeting
- Perform other duties as assigned.
