Programming and Publishing Assistant

Summary

• Programming support
• Publishing support
• Community Engagement
• Office Administration

Qualifications

• Excellent organizational skills and attention to detail to maintain efficient workshop operations and proactively manage inventory.
• Strong communication and interpersonal abilities to collaborate with staff, community partners, and other stakeholders.
• Passion for creative writing, education, and empowering young writers.
• Ability to work independently and manage multiple tasks effectively.
• Experience in community outreach and event representation a plus.
• Some experience working with children/nonprofits preferred
• Some tech knowledge preferred: Airtable, Slack, Google Workspace, Adobe Suite

Duties

Job functions for Programming and Publishing Assistant include but are not limited to:

Programming support:

• Assist in scheduling workshops and confirming semester details with teachers.
• Create registration forms and keep up-to-date student rosters.
• Maintain student snacks and supplies and ensure teachers have necessary materials for class.
• Communicate with teachers and teams on Slack to support each class during the semester.
• Work closely with the marketing team to support each semester’s activities and help write the monthly newsletter.

Publishing support:

• Post and edit on our online publication, Uptown Ink
• Assist with quarterly publication of student anthologies from conception to final layout on Amazon KDP.
• Track publication process using Trello and Airtable to ensure all information is up to date.

Community Engagement:

• Represent Uptown Stories at community events and tabling opportunities, actively engaging with potential students and their families.
• Distribute anthologies and other assets to our neighborhood partners and foster a strong connection with local businesses.
• Identify and initiate relationships with publishers, agents, newspapers, and magazines, exploring opportunities for our students to showcase their work.
• Distribute flyers and information to community members at parks and schools, increasing awareness of Uptown Stories' programs and events.

Office Administration

• Organize and maintain our program center to foster an inviting and creative space for our workshops.
• Keep regular hours at our program center, offering assistance and support as needed.
• Maintain the Uptown Stories library and manage documentation for check-outs and check-ins, ensuring all teaching materials are properly tracked and accounted for.
• Receive packages from the front office and handle them with care and efficiency.

Platforms: 

Airtable, Jotform, Wordpress, Slack, Google Suite, Zoom, Amazon KDP, Adobe Suite