PT Program Coordinator - Middle School
South Asian Youth Action, Inc.
Summary
The Program Coordinator will work closely with the Program Director to oversee the design and delivery of a high quality middle school-based youth development program. They will ensure that the procedures, policies and systems are put in place so the program runs smoothly. They will be responsible for maintaining accurate program records and files. The Program Coordinator will be the database administrator and manage, maintain and enter enrollment, class and attendance information. They will play a key role in organizing and planning logistics for daily programming, special events and trips. They will work collaboratively with school staff, SAYA colleagues and community partners, as well as develop relationships with youth and families.
Qualifications
- Bachelor’s Degree required and two years of significant experience working in relevant field (Elementary Education, Social Work, and/ or Youth Development)
- Strong computer skills, and database management skills, with particular emphasis on Microsoft Office, and Google drive applications and database management
- Must have a commitment to work from a strength based youth development perspective
- Ability to work independently, taking self-directed initiative, and as part of a team
- Strong leadership, conflict resolution and diplomacy skills
- Excellent oral and written communication skills, with keen attention to grammar and spelling
- Experience in roles with administrative and/or data entry responsibilities
- Detail oriented with excellent organizational skills and time management
- Ability to manage multiple responsibilities simultaneously and prioritize
- A commitment to work from a strengths-based and youth development framework
- High standard of integrity and accountability
- Familiarity with SONYC/COMPASS program a plus
Duties
- Assist Program Director in overseeing the daily operation of program and provide leadership of program in the absence of Program Director
- Assist in the creation of an environment of accountability, safety, and responsibility
- Ensure all required administrative records and files according to program requirements and applicable regulations including:
- Updating DYCD Connect database weekly to make sure attendance, workscope, program schedule, and staffing are current
- Maintaining staff files in accordance with Department of Health requirements
- Obtaining participant intake forms and emergency contacts for all participants
- Completing and submitting daily supper/snack count to school administration on a weekly basis
- Oversee the recruitment and registration process for returning and new students.
- Coordinate and schedule logistics for special events including food, materials and promotion.
- Distribute materials to recruit youth and promote SAYA programs to the school community.
- Establish rapport with youth and provide mentoring, guidance and overall direction for their academic preparation and personal development
- Advocate on behalf of students and families.
- Maintain inventory of equipment, supplies, and food, and place orders when needed
- Attend all staff meetings and required professional development activities.
- Perform other duties as assigned.
